Financial Aid Policies & Procedures

Financial Aid is the available federal, state and /or scholarship funding that a student may receive to be used toward educational expenses. Financial aid is not intended to cover a student’s total educational expense. However it is intended to act as a supplement to the family’s contribution to the student’s education expenses. Educational expenses are considered the responsibility of the student and, if dependent, their parents. All questions and concerns should be directed to the Financial Aid Specialist in the Student Services Department.

Application Procedure

Students interested in receiving financial assistance must complete the Free Application for Federal Student Aid (FAFSA). Online applications can be completed at www.fafsa.ed.gov. A completed FAFSA is used to determine eligibility for the Federal Pell Grant, Supplemental Educational Opportunity Grant (SEOG), Federal Direct Stafford Loans (subsidized and unsubsidized), and the Illinois Monetary Award Grant (MAP). Students will need to enter the institutional code for Trinity College (006225). Also, if eligible, a student may receive funding from the Veterans Administration, the Nursing Student Loan Program, and a variety of Trinity Foundation Scholarships.
 
A Student Aid Report (SAR) will be sent to the student via US mail or Email. The SAR should be reviewed for any updates or corrections. Changes can be made by submitting them on the FAFSA website. If any additional documentation is needed, the College Financial Aid Specialist will contact the student via My Pulse through the College website. Once all required paperwork is received, a financial aid award letter will be created by the College and made available via My Pulse. The award letter outlines the types and amounts of assistance that the student may receive for the academic year.
 
PRIMARY CONSIDERATION FOR ASSISTANCE IS GIVEN TO APPLICANTS WHO HAVE SUBMITTED ALL REQUIRED FORMS TO STUDENT SERVICES ON OR BEFORE JULY 1st of each year. Files completed after  this  date  will  be  considered  based  on  the availability of funds. 

Student Classification for Financial Aid Purposes
 
Status
 Number of Semester Hours
Freshman
 0-29
Sophomore
 30-59
Junior
 60-89 (BSN Students Only)
Senior
 90 & above (BSN Students Only)

Student Reporting Responsibility 
  1. The  student  must  report  any  funds  received from  outside  sources  such  as  scholarships, tuition assistance, and military benefits. These funds  are  part  of  the  overall  financial  aid package.
  2.  Any change in enrollment status must also be reported (e.g. full vs. part-time). The financial assistance  package  will  be  revised  in accordance with the awarding guidelines.
  3. The student must respond to any requests for information  that  is  sent  by  Trinity  College. Failure to comply with such requests will delay processing of the student’s financial aid award.

Renewal of Financial Aid Awards

Financial Aid is not renewed automatically from one year to the next. The student must complete a FAFSA or renewal application every year if the student wishes to be considered for financial aid. The student’s eligibility will be evaluated for demonstrated financial need (except for loans) and for satisfactory academic progress according to College policy.

Return of Federal Financial Aid

If a student completely withdraws during the semester after federal financial aid payment has been received, the student may be required to return a portion of the federal financial aid awarded. The federal aid formula requires a return of funds if the student received assistance from the Pell Grant, Supplemental Grant, or Federal Direct Loan and withdrew on or before completing 60% of the semester. The calculation is based on the percentage of the semester completed. The portion of federal aid to be returned is equal to the number of days remaining in the semester divided by the total number of calendar days in the semester. Sample calculation and a complete explanation of this policy is available in the Student Services Department.

Last Day of Attendance Policy

Trinity College of Nursing & Health Sciences complies with all Department of Education (DOE) rules and regulations in regard to the Last Day of Attendance (LDA) reporting for an institution that is not required to take attendance.

A student withdrawing from Trinity College of Nursing & Health Sciences must secure a signed College Withdrawal Form from the Dean of Nursing & Health Sciences and Faculty Advisor in order to “officially withdraw”. The official withdrawal date will be the date the required form is signed by the Dean of Nursing & Health Sciences/Advisor.

A student withdrawing from Trinity College of Nursing & Health Sciences who fails to notify the College and does not complete the withdrawal process will be dropped from all coursework and withdrawn from the College as determined by the College. The last day of attendance is determined in compliance with federal regulations. Either the date at which Trinity College becomes aware of the student’s withdrawal, or the midpoint of the term, whichever is earliest.

Any student who fails to register for classes prior to the start of a semester will be considered to have withdrawn from the College. The last day of attendance will be reported as the last academic day of the preceding semester.
 

Enrollment and Eligibility

Following are the enrollment requirements for the various aid programs. If a student changes enrollment after the aid is awarded, the aid may be adjusted. 
 
  • Enrollment level (3 credits or higher per semester) – Pell Grant, SEOG and Illinois State Grant (MAP
  • At least half-time (6 credits per semester) –  Federal Direct Loans, Plus Loans, GradPLUS     Loans
  • Full-time (12 credits or more per semester) – Trinity College Scholarships and Grants.

Verification

Selection for verification is determined by the U.S. Department of Education. Students will receive a message on their FAFSA results known as a Student Aid Report (SAR) indicating the selection. Students must submit a signed and complete verification worksheet and any appropriate signed tax returns. Verification must be complete before any financial aid, state need-based aid, can be disbursed. Documents must be submitted by the beginning of the semester. Failure to complete the verification process may result in loss of aid and an administrative withdrawal.

Revisions of Aid Packages

The Financial Aid Office has the right to revise financial aid packages according to federal, state, and institutional policies and regulations. Aid awards will be revised when there are changes in originally reported information or when additional scholarships are received.

Satisfactory Academic Progress for Financial Aid

Students must meet satisfactory academic progress to continue receiving financial aid. Reviews are completed at the end of semester. Students who are academically suspended in any academic term (summer, fall or spring) will have their financial aid suspended.

Quantitative Student Progress

Students must complete registered coursework at the end of each year at a 67% pass rate. All courses attempted are considered in this calculation. They include letter grades, pass/fail, withdrawn, repeated courses, incompletes and hours transferred in from other schools as determined by the Registrar’s Office.
 
Minimum Semester
Quantitative Enrolled Semester Hours Hours that must be completed
12 or more (full-time) 12
9-11 (three-quarter-time) 9
6-8 (half-time) 6
Less than 6 (less-than-half-time) All
 
Students must also meet the following cumulative grade point average (GPA) requirements:

Qualitative Student Progress 

Attempted Semester Hours          GPA Required   
1 – 12                                                  1.5
13 – 24                                                1.8
25 or more                                           2.0
 
A student who falls below these minimums will be placed on financial aid warning for one semester no appeal is required. If the student fails to make Satisfactory Academic Performance (SAP) by the end of the warning period he/shee will have their financial aid suspended.
 
The quantitative and qualitative standards used to judge academic progress include all periods of the student's enrollment, even periods in which the student did not receive FSA funds.
 
Appeals
 
Students may appeal a financial aid suspension for mitigating circumstances. These appeals will be reviewed by the Financial Aid committee. The student must document, in writing, the unusual situation and provide an academic plan to demonstrate future success.
 
If the appeal is approved, the student will be placed on probation for one semester. If the student passes all of the registered coursework and maintains a 2.00 grade point average for that semester, the student can stay on probation for the next semester.
 
Students who fail to pass all courses for the probationary semester and do not meet the grade point average requirement for the hours taken, will be ineligible for additional financial aid until they can re-establish their eligibility by meeting the required satisfactory academic progress criteria.

Federal and State Grants

 
Grants  are  considered  gift  aid;  students  are  not required  to  repay  them  after  completing  their program of study. There are several types of federal and state grants.  The Pell Grant and Supplement Educational Opportunity Grant (SEOG) are grants funded by the federal government.
 
The State of Illinois funds the Illinois Monetary Assistance  Program  (MAP)  grant.  Trinity College of Nursing & Health Sciences is an Illinois higher learning institution. State of Iowa grant programs do not apply.
 
Grants are awarded based on need as determined by the expected family contribution (EFC) of the FAFSA.
 
Trinity College Scholarships
 
Trinity Scholarship Applications are available on the Trinity College website at www.trinitycollegeqc.edu. Scholarship application deadlines vary each semester. Please check the website for specific  dates. College scholarship applications are reviewed by the College Scholarship Committee and awards are made based on funding availability. Contact the Student Services Department  for additional  information and application information.
 
Outside Scholarships
 
Unless otherwise specified by the donor or organization, outside gift aid will replace existing self help aid. Recipients of outside financial aid awards are required to submit to the Trinity College Financial Aid Office notification of any outside awards as soon as possible. Acceptable documentation will include a letter from the organization or donor that specifies the terms of the scholarship, total dollar amount, and renewal information. Again, submit as soon as possible to ensure the award will be credited to your account.
 
Federal Loans
 
Federal loans offered through Trinity College include the Federal Direct Loan Programs, the Federal Nursing Student Loan Program, Federal Direct Parent Plus, and the Loan for Undergraduate Students (PLUS). Students and families may also apply for alternative consumer educational loan programs available from a variety of lending institutions. These loans have varying interest rates and repayment terms. The Financial Aid Office in the Student Services Department will certify an alternative loan based on the student’s cost of education minus other financial aid the student may be receiving.
 
Veteran Educational Benefits
 
Trinity College is veteran approved by the Department of Veterans Affairs for education programs including the Montgomery GI Bill and the Post 9/11 Bill. Applications for VA benefits should be made to the VA Regional Office in St. Louis, MO. Certification of veterans for educational benefits will be processed by the Financial Aid Office.
 
To find out more about VA benefits, you may contact the VA at 888-442-4551 or visit their website at www.gibill.va.gov/. Additional information about the application for admission to Trinity College, financial aid and registration procedures can be found by following the highlighted links.