Registration

Student Responsibilities

Upon enrollment at Trinity College, the student enters into a voluntary agreement with the College. Inherent in this agreement is the obligation that the student will abide by the policies, rules, and regulations that govern the institution. It is the student’s responsibility to register for classes at the designated times. The individual student is responsible for satisfying the requirements of his/her selected program curriculum.

Registration for classes creates a financial obligation by the registrant to pay tuition and fees and constitutes an understanding and acceptance of this responsibility. Students will not be permitted to register if an outstanding balance appears on the billing statement.
 

Academic Advising

Each student at Trinity College is assigned a faculty advisor. The advisor guides the student throughout the program and facilitates course selection, career development, and academic progress. The student is required to meet with their advisor each semester prior to registration. Although periodic advising sessions are scheduled to review progression toward completion of the academic requirements, the final responsibility for completion of these requirements remains with the student.
 

Registration Procedure

To register, students must follow these steps:
 
  1. Meet with an assigned Trinity College faculty Advisor.
  2. Complete appropriate cooperating institution paperwork with faculty advisor assistance.
  3. Complete registration within the designated time frame (or a late registration fee will be assessed).
 

Auditing a Course

Some courses at Trinity College may be audited with permission of the faculty. The faculty member and the student auditing the course determine the level of participation in classroom activities by mutual consent. Students who are auditing may not be subject to exams, reports, or projects. Arrangements for auditing must be completed with the related course faculty during the registration period. Students may register for a partial number of course hours as agreed to by course faculty. Audit enrollment receives no course credit and is not included in the student’s total course load for that semester for purposes of enrollment certification and financial aid. Transcripts will reflect the designation of “AU” for an audited course. Courses taken for audit can be repeated one time for credit. The per credit hour fee for audited courses is the same as the fee for courses taken for credit. Once enrolled, a student may not change class registration status from audit to credit or from credit to audit.
 

Course Cancellation

The College reserves the right to cancel any course. The College Registrar in conjunction with the course faculty will decide cancellation of courses; students will be notified of cancellations and assisted in identifying appropriate registration options.
 

Online Courses

The College offers online learning for select courses through Embanet. Students wishing to register for an online course must have a Trinity email address at the time of registration.

In order to participate in an online learning course, students must have access to a computer and the internet. An online orientation course is offered to students currently enrolled in one of the College’s online courses. The purpose of this course is to familiarize students with the “Angel” platform offered by Embanet and used by the College.

Students may visit the Embanet support site for the College. Embanet technical support is available 24/7 at 866-575-0575. Note: Students are able to access the internet through the computer lab at the college.

Microsoft® Windows® Operating System

 
IExplorer®
9
IExplorer®
8
IExplorer®
 7
Firefox
(Final Release
Channel)
Firefox
3.6
Firefox
3.5
Windows® XP (32-bit) Certified Compatible Compatible Certified Certified Compatible
Windows Vista® (32-bit) Certified Compatible Compatible Certified Certified Compatible
Windows Vista® (64-bit) Certified Compatible Compatible Certified Certified Compatible
Windows 7 (32-bit) Certified Compatible Unsupported Certified Certified Compatible
Windows 7 (64-bit) Certified Compatible Unsupported Certified Certified Compatible
 

Apple® Mac OS® Operating System

 
Safari
(any version)
Firefox
(Final Release Channel)
 Firefox
3.6
Firefox
3.5
Mac OSX 10.5 “Leopard®” Unsupported Certified Certified Compatible
Mac OSX 10.6 “Snow Leopard®” Unsupported Certified Certified Compatible

Certified: fully tested and supported.
Compatible: partially tested but should function properly.
Unsupported: either impossible or not tested.
 

Family Educational Rights and Privacy Act

Detailed Board Approved Policy

The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. A detailed explanation of those rights may be found at 34 C.F.R. § 99.1 et. seq. In summary, they are:
  1. The right to inspect and review the student’s education records within 45 days of the day Trinity College of Nursing & Health Sciences receives a request for access. Students should submit to the College Registrar a written request that identifies the records(s) they wish to inspect. The Registrar will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the Registrar, he/she will advise the student as to whom the request should be addressed.
  2. The right to request an amendment of the student’s education record(s) that the student believes are inaccurate, misleading, or in violation of the student’s right to privacy. Students desiring an amendment to their education record should write the Registrar, and clearly identify the part of the record they want changed, and specify why it is inaccurate, misleading, or in violation of the student’s privacy. The student’s right to request an amendment may not be used to challenge grades.
  3. The right to a hearing regarding the request for an amendment of the student’s education records. If the College decides not to amend the record as requested by the student, the College must notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
  4. The right to prevent the College’s disclosure of the student’s personally identifiable information from the student’s education records in most circumstances. The College must obtain the written consent of a student before disclosing that student’s personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent. Where required, a student’s consent must specify the records to be disclosed, the purpose of the disclosure, and the party or class of parties to whom disclosure may be made. Among several others, FERPA contains the following exceptions allowing the College to disclose a student’s personally identifiable information: 
    1. Disclosure to school officials with legitimate educational interests is permitted without a student’s written consent. A school official is a person employed by the College in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the College has institutional services or functions that the College would otherwise use employees to perform (such as an attorney, auditor, or collection agent); a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility. A school official must be under the direct control of the institution with respect to the use and maintenance of information from education records.
    2. Disclosures to parents are permitted in three situations. First, disclosure of a student’s personally identifiable information to parents is permitted absent a student’s written consent in the event of a health or safety emergency. The College may disclose education records in an emergency if the College determines that there is an articulable and significant threat to the health or safety of the student or other individuals. Second, disclosure of a student’s personally identifiable information is permitted to parents of the student if the student is a dependent pursuant to Section 152 of the Internal Revenue Code of 1986 and notice is given to the student that a parent has requested such information. Third, disclosure of a student’s personally identifiable information to parents is permitted without the student’s written consent if the student is under 21 and has violated a law or College rule or policy governing alcohol or controlled substance consumption or possession.
  5. The right to opt out of the disclosure of directory information.
    1. Pursuant to FERPA, the College has classified certain personally identifiable information as directory information, which may be released without the student’s consent. The College defines directory information as the following: student’s name, address, telephone number, email address; dates of attendance; previous institutions attended; major(s); degrees and awards received; honor’s conferred (including dean’s list); degree candidacy; status (full or part-time); and date of birth. Directory information may be released in written form or by other media, such as photographs, video or electronic images.
    2. FERPA permits the College to limit the disclosure of directory information to specific parties, for specific purposes, or both. In the exercise of that authority, the College may release all directory information to members of the College family, defined as administrators, faculty, employees and trustees. Other releases will be limited to those situations in which the College, in its discretion, believes the release would recognize a student for his or her academic or extracurricular achievements or contributions to the College or would otherwise serve to advance the interests and image of the College. Examples of such releases would be the publication of the names of students on the dean’s or honors list in news releases or graduation programs. Another example would be the release of directory information in connection with College sanctioned alumni affairs.
    3. Students who wish to restrict the release of directory information must submit the appropriate form to the Office of the Registrar during the first week of each academic term. This form can be found on the College’s website or at the Office of the Registrar. Upon receipt of such request, the Office of the Registrar will designate that the student’s directory information is confidential and not to be released outside the College except to individuals, institutions, agencies and organizations authorized in the Act. The College will honor all requests to withhold any of the categories of directory information listed above but cannot assume any responsibility to contact the student for subsequent permission to release information. Non-disclosure will be enforced until the information is subsequently released by the student. A student may not, however, opt-out of disclosure of the student’s name, institutional e-mail address, or electronic identifier in the student’s classroom. Regardless of the effect on the student, the College assumes no liability for honoring the request of the student to restrict the disclosure of directory information.

6. The name and address of the office that administers FERPA is:

Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, D.C. 20202-5920
Phone: 800-USA-LEARN (800-872-5327)
 

Transcripts

The College will release transcripts of academic records only upon the written request of the student, and if the student has no financial obligations to the College. Transcripts will include all courses taken at the College, and its cooperating institutions while enrolled as a Trinity student.

NOTE: Transcript Request Forms are available online. A written request for a transcript must include the following information:
  • Full name of student including former and maiden names (if applicable)
  • Social security number
  • Graduation date or years of attendance and the College Program attended
  • Original written signature
     
All transcripts issued to a student will be stamped “Issued to Student.” Currently enrolled students may obtain unofficial transcripts through the College website at My Pulse.

Transcripts will not be released if the student’s account is on hold for noncompliance of policy.

A one-time fee of $8.00 will be assessed the first semester of enrollment for all students. This one-time fee provides transcripts any time they are needed, either as a student or any time they are requested.

Change of Information

It is the responsibility of the student to notify the Student Services Department of a change in name, address, telephone number, and any other record information. Students may change their information by going to the link Change of Information Form.

Denial of Enrollment

Students with past-due accounts with the College will not be permitted to register for classes or have official transcripts released from the College.

Transcript Retention

Transcripts submitted by individuals who do not enroll at Trinity College will remain on file for one academic year at which time they will be destroyed.